CLC005 Simplified Acquisition Procedures Complete Solution Graded A | Detailed Questions And 100% Correct Answers Highlighted in YELLOW color. GRADED A | 1) You receive a purchase request for janitori al services at an a
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CLC005 Simplified Acquisition Procedures Complete Solution Graded A | Detailed Questions And 100% Correct Answers Highlighted in YELLOW color. GRADED A | 1) You receive a purchase request for janitori al services at an annex to your installation. The contract value with option years is expected to be $300,000. Which of the following statements is most accurate regarding the upcoming Request for Quotation? [Determine the proper procedures for the preparation and issuance of a written RFQ.] [Remediation Accessed :N] You must synopsize the requirement because it is over $25,000. You can limit the competition to companies that have over 200 employees. You should issue your Request for Quotation using a Standard Form 18, as this requirement is for a non-commercial service. You do not have to incorporate clauses because you will be using Simplified Acquisition Procedures. ________________________________________ 2) The Government has issued a Request for Quotation for the purchase and installation of audio-visual equipment in the Commander's conference room. Several vendors have responded, and an award decision has been made. A legally binding contract occurs when: [Select the steps necessary to correctly issue a purchase order and when to notify unsuccessful quoters.] [Remediation Accessed :N] The vendor signs and returns the Purchase Order. The vendor submits a quote to the Contracting Officer. The vendor receives the Purchase Order from the Contracting Officer. The Contracting Officer signs the Purchase Order. ________________________________________ 3) You receive a routine purchase request to have a contractor pick up two empty 3000-gallon tanks and six empty 5000-gallon tanks, and transport the tanks to perform corrosion repair and prevention by sandblasting and painting. The value of the work is estimated to be $165,000. Select your first consideration before you can consider utilizing a purchase order to satisfy the requirement. [Determine the conditions necessary for utilizing a purchase order.] [Remediation Accessed :N] Whether the service can be considered a commercial item. The location of potential sources. The specific location of the requestor on your installation. The requestor's preferred source. ________________________________________ 4) You receive a requirement for 10,000 modified combat boots (steel safety toes and armored soles) at approximately $200 each. Your contracting office has a blanket purchase agreement (BPA) with Leather Shoes, Inc. for these non-commercial items. You are an authorized caller under the BPA. What is the maximum value of the call you can place for these non-commercial items? [Determine the conditions required to place "calls" against an established Blanket Purchase Agreement.] [Remediation Accessed :N] $150,000 $25,000 $5,500,000 $10,000 ________________________________________ 5) Five individuals in your organization will be attending a local two-day computer skills training class. The cost of the training class is $200 per person per day. How would you complete this acquisition? [Determine when to use the Governmentwide Commercial Purchase Card.] Use the Governmentwide Commercial Purchase Card as the method of purchase and payment. Return the requirement and tell them to use their government travel cards. Issue a Request for Bids to maximize competition among training offerors. Return the requirement and tell them to use their personal credit cards. ________________________________________ 6) You receive a purchase request for a maintenance agreement for vehicles in your Post's transportation unit. The requiring activity tells you that due to warranty considerations, the vehicles must be repaired by a specific company--the only authorized source for maintenance. Is this requirement suitable for an unpriced purchase order? Why or why not? [Determine when to use unpriced purchase orders.] [Remediation Accessed :N] Yes. The requirement is for services and materials available from only one source, and the cost cannot be readily established beforehand. No. The requirement involves services and materials for which exact prices cannot be readily established beforehand. Yes. The requirement is relatively straightforward and the final costs can be easily estimated beforehand. No. The requirement is for commercial items that are not suitable for unpriced purchase orders unless extreme urgency exists. ________________________________________ 7) You are the contracting representative for an Army Reserve unit on training maneuvers in the Nevada desert, and will be making local purchases of supplies and services necessary for completion of the training mission. Which of the following is most accurate regarding potential use of the Standard Form (SF) 44 in this situation? [Select the appropriate conditions required for using the Imprest Fund, SF 44, or Third Party Checks.] [Remediation Accessed :N] Its use must be determined more efficient and economical than other contracting instruments. The unit can accept partial deliveries of supplies purchased with the SF 44. Any supplies purchased with the SF 44 must be shipped directly to the unit. As this is a training mission, purchases to support it can exceed $2,500 without higher-level approval. ________________________________________ 8) You receive a purchase request for the clean-up of a storage area at the Post Medical Clinic due to a steam leak, which has been repaired. The cost of the proposed cleanup is estimated to be $22,000. Which of the following choices best represents the steps you should follow to conduct an oral solicitation? [Determine the proper procedures for conducting an oral solicitation.] [Remediation Accessed :N] Determine the need to synopsize; contact at least three vendors; review terms and conditions; obtain pricing information; document your actions. Contact the requiring activity's preferred source for the work to be performed; review terms and conditions; obtain pricing information; document your actions. Determine the need to synopsize; contact the company that was awarded the last contract for similar work; obtain pricing information; document your actions. Determine the need to synopsize; contact at least two vendors; review terms and conditions; obtain pricing information; document your actions. ________________________________________ 9) You issued a Request for Quotation (RFQ) for tree removal services after a storm. Due to more urgent requirements, the issuance of the Purchase Order for the work will not be made until after expiration of the offer acceptance period. What should you do? [Determine the procedures for handling quotes.] [Remediation Accessed :N] Request the vendor(s) to extend their acceptance period. Issue a new RFQ. Request a written extension from the lowest-priced vendor(s) whose acceptance period has not expired. No action is required under Simplified Acquisition Procedures. ________________________________________ 10) A Request for Quotation using the Standard Form 1449 was issued for commercial conference facilities and services required for the upcoming fiscal year. Upon review of a quote from Highrise Henry Inc., you notice that the vendor has proposed alternative terms and conditions. You should: [Evaluate quotes and decide when negotiations are required prior to selecting the awardee.] [Remediation Accessed :N] Consider the vendor's alternative terms and conditions and conduct negotiations, if needed. Allow the vendor to amend their quote only if it was the only offer received. Re-issue the solicitation using the Standard Form 18. Reject the offer as nonconforming to the RFQ and either consider any other quotes received, or re-solicit the requirement. ________________________________________ 11) Select the appropriate contractor for award. The Contracting Officer is reviewing the technical recommendation for awarding to ABC Inc., and notes that ABC Inc. does not have a relevant past performance history. The two other quoters have a history: Both show negative past performance ratings. ABC Inc. should receive a past performance rating of: [Select the appropriate contractor for award.] Neutral Negative N/A. ABC Inc. is ineligible for the award in this case. Positive 1) You receive a purchase request from a customer at your installation for military-unique telecommunications equipment valued at $95,000. Which of the following statements is true concerning the upcoming solicitation? [Determine the proper procedures for the preparation and issuance of a written RFQ.] [Remediation Accessed :N] You should issue a Request for Quotation on a Standard Form 18 because it is for a non-commercial item. You do not have to synopsize this item in the Government Point of Entry (FedBizOpps), as it is a military-unique item. You can issue the Request of Quotation on a Standard Form 1449 without any clauses and provisions, as it is a military-unique item. You can issue the Request for Quotation without any provisions, as you will be issuing a purchase order to finalize the purchase. ________________________________________ 2) You have just made an award based on your Request for Quote for trash removal services. The contract was awarded to Atlantic Waste Removal in the amount of $30,500. Do you have to notify unsuccessful offerors when using Simplified Acquisition Procedures (SAP), and why or why not? [Select the steps necessary to correctly issue a purchase order and when to notify unsuccessful quoters.] [Remediation Accessed :N] Yes, but only if an offeror(s) requests it. Yes. All unsuccessful offerors must be notified when using SAP. No. Only unsuccessful offerors of supplies must be notified under SAP. No. Under SAP you are never required to notify any unsuccessful offeror. ________________________________________ 3) You receive a routine purchase request for recycling and disposal services for used fluorescent bulbs and electromagnetic ballasts. Estimated value of the work is $150,000. What is the primary consideration when deciding whether to utilize a purchase order versus another contract instrument for the requirement? [Determine the conditions necessary for utilizing a purchase order.] The dollar value of the requirement. Your experience as a contracting professional. How many times in the past the work has been performed. Your business relationship with the requesting activity. ________________________________________ 4) You receive a phone call from your installation's Safety Director, who tells you they have a new employee for whom they need safety shoes. You have a blanket purchase agreement (BPA) with Leather Shoes, Inc. In this case, calls may be placed against the BPA: [Determine the conditions required to place "calls" against an established Blanket Purchase Agreement.] [Remediation Accessed :N] only by individuals specifically authorized in the BPA document itself. without seeking competition, as the BPA was competed when it was established. without a purchase request, as your installation needs to build an inventory of these items to prevent future shortages. without additional funding, because the funds were provided when the BPA was established. ________________________________________ 5) You receive a purchase request for repair of assorted audio/visual equipment for your installation's Education Center. Is this requirement a good candidate for an unpriced purchase order? Why or why not? [Determine when to use unpriced purchase orders.] [Remediation Accessed :N] Yes. The repairs are for equipment and the exact extent of the work is unknown at this time. No. The requirement is for equipment repair and the cost can be readily determined beforehand. No. The repairs are for equipment and the exact extent of the work is unknown at this time. Yes. The repairs are for equipment and the exact nature of the work can be reasonably estimated beforehand. ________________________________________ 6) You receive a phone call from the program manager of the United National Interim Force, a peacekeeping unit that you support. He tells you they have a C.O.D. package coming from a manufacturer in the U.S. and would like to pay $450 for it from their imprest fund. What statement from the following choices is most accurate? [Select the appropriate conditions required for using the Imprest Fund, SF 44, or Third Party Checks.] The imprest fund can be used because it is under the FAR $500 limit for its use. Only a warranted contracting officer can disburse funds from the imprest fund. The imprest fund can be used because it is under the FAR $2,500 limit for its use. The imprest fund can be used because it is under the FAR $5,000 limit for its use. ________________________________________ 7) You receive a purchase request for the procurement of 50 automotive fuel hoses for the base carpool. The estimated total value is $10,000. Which THREE of the following four choices do you need to consider when determining whether you can conduct an oral solicitation? [Determine the proper procedures for conducting an oral solicitation.] If the requiring activity has informed you that their market research confirmed the sufficiency of competition for the requirement. If a synopsis of the requirement is needed. If the estimated value of the requirement is under the simplified acquisition threshold. If an oral solicitation will be more efficient than an electronic solicitation. ________________________________________ 8) Quotes have been received from five vendors in response to your Request for Quotation. They are: VENDOR A - $62,000; VENDOR B - $61,000; VENDOR C - $60,000; VENDOR D - $55,500; VENDOR E - $37,500. What should be your next step? [Determine the procedures for handling quotes.] Ask Vendor E to verify his/her price. Award to Vendor E as the low price offeror. Eliminate Vendor E because their price is unrealistic. Award to Vendor D as the offeror with the lowest reasonable price. ________________________________________ 9) You receive three quotes in response to your Request for Quotation (RFQ) for the purchase of calibration equipment for your installation's transportation unit. Two of the quotes meet the requirements of the RFQ but the third one, from True Tune Inc., does not. It changed the delivery date to 10 days later than what was specified in the RFQ. The price quoted by True Tune falls in the middle of the three quotes. The action you should take is: [Evaluate quotes and decide when negotiations are required prior to selecting the awardee.] [Remediation Accessed :N] Award to the low price quote that meets the requirements of the RFQ. Negotiate with True Tune to get the delivery date changed. Ask your customer if a change in the delivery date would have a negative impact on mission accomplishment. Ask your customer if the later date is acceptable. If it is, go out to the other vendors with an amended RFQ with the date changed. ________________________________________ ________________________________________ 1) You receive a purchase request for an indefinite quantity purchase order for a period of one year with four option years. The minimum quantity of parts guaranteed for the first year is $100,000. Which of the following statements is most accurate concerning the solicitation? [Determine the proper procedures for the preparation and issuance of a written RFQ.] [Remediation Accessed :N] You should ask for the prices to be quoted FOB destination. You should prepare a Justification and Approval document to restrict competition, as these are likely commercial items. You should restrict the competition to large business concerns. You should make up a definite quantity for the required parts so that the contractor can offer firm prices. ________________________________________ 2) Select the steps necessary to correctly issue a purchase order and notify unsuccessful quoters. [Select the steps necessary to correctly issue a purchase order and when to notify unsuccessful quoters.] [Remediation Accessed :N] Sign the Purchase Order and then send it to the vendor for signature. Request the Defense Contract Audit Agency to review the vendor's quote to ensure that cost principles have been adhered to. Discuss with the subcontractors their capabilities to perform the work. Send the Purchase Order to vendor, requesting their signature and have them return it for the Contracting Officer's signature ________________________________________ 3) You receive a routine purchase request to purchase telecommunications equipment for your base's Communications Squadron. The equipment is estimated to cost $50,000. Your contracting office has a Blanket Purchase Agreement (BPA) for the equipment, with a local vendor who can provide the equipment immediately. How do you propose to complete this action? [Determine the conditions required to place "calls" against an established Blanket Purchase Agreement.] [Remediation Accessed :N] As there is only one BPA, locate additional vendors and send out a Request for Quotation and see if additional BPAs could be established. Since you already have a BPA, issue the call directly to that vendor because the work has essentially been done for you. As you have a good source, send out a "sole source" Request for Quotation to that source because they can ship the equipment immediately. Inform the requestor from the Communications Squadron that he/she is authorized to purchase the equipment with their organizational Governmentwide Commercial Purchase Card. ________________________________________ 4) You receive a requirement to procure the services of temporary administrative workers for a special function at your installation. Is this requirement a good candidate for use of an unpriced purchase order? [Determine when to use unpriced purchase orders.] No. The cost of the requirement can be reasonably estimated beforehand. No. The cost of the requirement cannot be reasonably estimated beforehand. Yes. The cost of the requirement cannot be reasonably estimated beforehand. Yes. The cost of the requirement can be reasonably estimated beforehand. ________________________________________ 5) You issued a Request for Quotation (RFQ) for warehouse sorting equipment for the Logistics Squadron at your base. In the RFQ, you stated that this would be a best value award, considering warranty and maintenance factors. You received three quotes: Vendor A came in at a lower price than the other two. The offer from Vendor B was the middle-priced quote, and Vendor C was the highest priced offeror. Which one of the following statements is true for this scenario? [Evaluate quotes and decide when negotiations are required prior to selecting the awardee.] [Remediation Accessed :N] None of the other three choices is accurate. You cannot accept Vendor C's offer, as it was the highest of the three. If Vendor B offered the most favorable warranty and maintenance terms, it must be selected for the award. You must select Vendor A because it is the low priced offeror. ________________________________________ ) You receive a purchase request for an indefinite quantity purchase order for a period of one year with four option years. The minimum quantity of parts guaranteed for the first year is $100,000. Which of the following statements is most accurate concerning the solicitation? [Determine the proper procedures for the preparation and issuance of a written RFQ.] You should ask for the prices to be quoted FOB destination. You should prepare a Justification and Approval document to restrict competition, as these are likely commercial items. You should restrict the competition to large business concerns. You should make up a definite quantity for the required parts so that the contractor can offer firm prices. ________________________________________ 2) You have just made an award based on your Request for Quote for trash removal services. The contract was awarded to Atlantic Waste Removal in the amount of $30,500. Do you have to notify unsuccessful offerors when using Simplified Acquisition Procedures (SAP), and why or why not? [Select the steps necessary to correctly issue a purchase order and when to notify unsuccessful quoters.] [Remediation Accessed :N] Yes, but only if an offeror(s) requests it. Yes. All unsuccessful offerors must be notified when using SAP. No. Only unsuccessful offerors of supplies must be notified under SAP. No. Under SAP you are never required to notify any unsuccessful offeror. ________________________________________ 3) You receive a phone call from your installation's Safety Director, who tells you they have a new employee for whom they need safety shoes. You have a blanket purchase agreement (BPA) with Leather Shoes, Inc. In this case, calls may be placed against the BPA: [Determine the conditions required to place "calls" against an established Blanket Purchase Agreement.] only by individuals specifically authorized in the BPA document itself. without seeking competition, as the BPA was competed when it was established. without a purchase request, as your installation needs to build an inventory of these items to prevent future shortages. without additional funding, because the funds were provided when the BPA was established. ________________________________________ 4) A Request for Quotation using the Standard Form 1449 was issued for commercial conference facilities and services required for the upcoming fiscal year. Upon review of a quote from Highrise Henry Inc., you notice that the vendor has proposed alternative terms and conditions. You should: [Evaluate quotes and decide when negotiations are required prior to selecting the awardee.] Consider the vendor's alternative terms and conditions and conduct negotiations, if needed. Allow the vendor to amend their quote only if it was the only offer received. Re-issue the solicitation using the Standard Form 18. Reject the offer as nonconforming to the RFQ and either consider any other quotes received, or re-solicit the requirement.
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